SoEasy’s Club Manager takes the hassles out of running a club with a range of specialist tools such as:

• Automated re-billing of subscriptions
• Special ‘one click’ reporting facilities for meetings
• Emailing newsletters and sending messages to all members with just a few clicks of the mouse!

In addition Club Manager has a very powerful, yet easy to use, accounting package built in and has ‘quick meeting’ reporting to produce customised information for the committee members.

We also have the Enterprise Version of Club Manager, which provides several special features including:

• Advanced marketing techniques to help build sales.
• Automatic follow-up of price enquiries.
• Points system where you can sell members points, which can be redeemed at a later date for games, services or activities. A great way to establish pre-paid activities.
• Special email automation.
• Document linking functionality so you can create your own templates and copy/link them to members or jobs.

If you want to build your club faster, SoEasy Enterprise is the place to start.

Point of Sale

You can also add a Point of Sale module to the system to handle your cafeteria or bar. (RRP additional $399 + gst per till and requires one of the Multi User versions to operate.)

Club Manager Features and Benefits

• Complete easy to use accounting system to help you manage your day-to-day administration requirements.
   
• Easy to use so everyday people can operate the system and learn quickly.
   
• Comprehensive security system enabling you to keep a tight control of cash and stock.
   
• Fast update of your Cash Book saving you time.
   
• Import your transactions from your bank's web page saving you hours of input and also update your creditors and member payments.
   
• Built-in Artificial Intelligence helping you to avoid mistakes.
   
• Automatic budget manager helping you to manage and report on your cash flow.
   
• Paperless Office Technology enabling you to reduce paper usage, email documents and save time.
   
• CRM database providing you easy access to your members,  suppliers and trading history.
   
• Produce Quotations in seconds.
   
• Invoicing features enable you to make sure you are always making a profit.
   
• Specialist debtors management tools help you receive money faster and stop credit of slow payers.
   
• Easily import and update your products register from spreadsheets.
   
• Easy stocktake functions that process your stocktake faster.
   
• Manage your creditors and plan your bill payments.
   
• Buy-in re-billing feature; if you purchase items from a supplier to fulfil a member's requirements, you can automatically bill the member for the item, update stock and update your creditors all in the one action.
   
• Special marketing features enabling you to sell more and increase profitability.
   
• Produce your own barcode/price labels for quick scanning of products and avoid incorrect item billing.

Specific Enterprise version Features

In addition to the standard features of the Club Manager, the Enterprise version includes

• Automatic marketing system keeping you in touch with your client base.
   
• Bulk emailing.
   
• Build templates in MS Word, Excel, Open Office and, at the click of the mouse, create a copy of the template and store it against a job. Ideal for planning and managing jobs.
   
• Link pictures and/or videos of members to the database for visual identification.
   
• Points system for pre-purchase of activities.
   
• Automatic notification of subscription/points renewal requirements.
   

If you want to build your business faster, SoEasy Enterprise is the place to start.

General Club Manager Features

Cash Book - Part of Small Business
Built-in security
Cash Book
GST Reporting
Artificial Intelligence
Chart of Accounts
Dissection of transactions
Memorised transactions
Budget creator and manager
Import transactions from Bank's web page
Cash flow predictor
Reports
Export transactions and most reports to spreadsheet
Trial Balance
Statement of Financial Position
Monthly analysis
Email reports
Platform - Part of Small Business
CRM Database
Newsletters
Products register and stock control
Print barcode labels
Order system
Quotations
Deposit requests
Invoicing
Statements
Debtors Management
Creditors Management
Basic marketing tools
Email invoices/statements
Email functions
Diary
Enterprise Special Functions
Advanced marketing functions
Sentinel
Bulk email function
Repeat (automatic and manual) billing for warranty or subscription based billing
Progress payments
Advanced job costing
Advanced Project Management
Linking of documents to members, quotes and invoices
Advanced commission functions
Multiple identities
Points system
Special import functions
Call Centre

Multi Branch

If you have multiple branches and want to link them all together, SoEasy has been specifically designed to facilitate this model of operation. SoEasy can be set up in a web based, terminal services environment where a centralised server delivers the data efficiently to each store irrespective of the branch location. This saves on administration time and enables you to manage your branches all from the comfort of one central location. To find out more please contact one of our Certified Distributors.

Upgrades

Upgrade to any other version of SoEasy at any time plus add additional workstations.

Support

A support contract is available and includes

• Reasonable amount of general support.
• Remote Assistance where we can connect to your PC over the Internet.
• Access to our online resources including video tutorials.
• Access to our user forum.
• All updates including yearly upgrades.
• Frequent newsletters.
• FREE 2 GB off site back-up service.

For detailed information on support contract terms and conditions, please go to http://www.soeasy.co.nz/supportcontract/

Training & Set up service

Training is available as well as assistance to set up your SoEasy system.