SoEasy’s My Mechanic version is a fully integrated accounting system for the automotive repair and service industry.

It can easily keep your accounts up-to-date as well as keep track of individual vehicles and fleets with historical reporting of work done and service requirements.

WOF reminder notices and re-service letters can be automatically scheduled, which will help you to keep your clients informed plus bringing more business through your door.

Features and Benefits

• Complete front and back office solution so only one software product is required to manage your entire business.
   
• Fully integrated so you save time cashing up, managing stock levels and other administration duties.
   
• Easy to use so everyday people can operate the system and learn quickly.
   
• Comprehensive security system enabling you to keep a tight control of cash and stock.
   
• Recall a vehicle on its rego, vin, type, and owner.
   
• Build services; for example, Bronze, Silver and Gold vehicle servicing, so a customer can choose a service type and you can bill the service with just one click of a button. In the process a list of requirements is produced on a job card so the mechanic can process the requirements in a methodical manner and ensure delivery of requirements.
   
• Rapid notes enabling you to assign codes to frequently requested repairs, for example, FE = Fix exhaust system, and reduce typing time.
   
• Produce a detailed job card at the same time as booking in a job enabling you to save time and be organised.
   
• Recall previous work history on a vehicle enabling you to see past issues.
   
• Automatic re-schedule of WOF and service reminders with printing/emailing of customer reminder notices to bring in more work.
   
• Buy in parts and automatically bill them against a job; update stock and update Creditors all in the one process therefore ensuring customers are billed for all purchased items.
   
• Fast update of your Cash Book saving you time.
   
• Import your transactions from your bank's web page saving you hours of input and also update your creditors and debtors accounts.
   
• Built-in Artificial Intelligence helping you to avoid mistakes.
   
• Automatic budget manager helping you to manage and report on your cash flow.
   
• Paperless Office Technology enabling you to reduce paper usage, email documents and save time.
   
• CRM database providing you easy access to your customers,  suppliers and trading history.
   
• Produce Quotations in seconds.
   
• Invoicing features enable you to make sure you are always making a profit.
   
• Specialist debtors management tools help you receive money faster and stop credit of slow payers.
   
• Easily import and update your products register from spreadsheets.
   
• Easy stocktake functions that process your stocktake faster.
   
• Manage your creditors and plan your bill payments.
   
• Special marketing features enabling you to sell more and increase profitability.
   
• Project management features to help you keep on top of the work flow.
   
• Advanced marketing features help you sell more. Features such as selling prompts like 'do you want fries with that?'
   
• Produce your own barcode/price labels for quick scanning of products and avoid incorrect item billing.

Specific POS Features

My Mechanic is a POS systems with the following features

• Cash sales and customer account transaction processing.
   
• Automatic stock control.
   
• Access to all products in the SoEasy products register.
   
• Automatic security with individual staff log on and recording of who performed a transaction, edited a transaction, modified stock, and received payment.
   
• Easy till reconciliation/cash-up by using the special 'Receipt Holding File' function where the day's transactions are held before processing to the Cash Book.
   
• Payment methods including Cash, EFTPOS, Cheque, Direct Credit, plus the ability to set up 5 other payment methods to suit your requirements.
   
• Split payment.
   
• Automatic rounding.
   
• Partial payments option can be set on or off and is useful if you take a deposit.
   
• Automatic and manual opening of the cash drawer.
   
• Thermal receipt printer or A4 printer capabilities.
   
• Automatically print two or more receipts with the ability to set two different printers. Useful if you want the customer to receive a receipt plus administration to receive a copy in another office.
   
• Loyalty Card monitoring function with the ability to set a loyalty discount.
   
• Ability to edit the quantity, price and discount of an item.
  This feature can be switched off for specific staff.
   
• Daily analysis of sales, staff, stock, and profitability.

How to choose the My Mechanic system to suit your needs

If you only require one PC to operate the My Mechanic system, choose the Single User My Mechanic.

If you want to run the system on more than one PC, choose the Multi User My Mechanic version.

My Mechanic includes the following features

Cash Book - Part of Small Business
Built-in security
Cash Book
GST Reporting
Artificial Intelligence
Chart of Accounts
Dissection of transactions
Memorised transactions
Budget creator and manager
Import transactions from Bank's web page
Cash flow predictor
Reports
Export transactions and most reports to spreadsheet
Trial Balance
Statement of Financial Position
Monthly analysis
Email reports
Platform - Part of Small Business
CRM Database
Newsletters
Products register and stock control
Print barcode labels
Order system
Quotations
Deposit requests
Invoicing
Statements
Debtors Management
Creditors Management
Basic marketing tools
Email invoices/statements
Email functions
Diary

Multi Branch

If you have multiple branches and want to link them all together, SoEasy has been specifically designed to facilitate this model of operation. SoEasy can be set up in a web based, terminal services environment where a centralised server delivers the data efficiently to each store irrespective of the branch location. This saves on administration time and enables you to manage your branches all from the comfort of one central location. To find out more please contact one of our Certified Distributors.

Upgrades

Upgrade to any other version of SoEasy at any time plus add additional workstations.

Support

A support contract is available and includes

• Reasonable amount of general support.
• Remote Assistance where we can connect to your PC over the Internet.
• Access to our online resources including video tutorials.
• Access to our user forum.
• All updates including yearly upgrades.
• Frequent newsletters.
• FREE 2 GB off site back-up service.

For detailed information on support contract terms and conditions, please go to http://www.soeasy.co.nz/supportcontract/

Training & Set up service

Training is available as well as assistance to set up your SoEasy system.